Student Event Policies and Procedures

The Office of Campus Life provides support and resources for registered student organizations planning an event on campus. Student event planning enhances the learning environment at Rider University, closely aligns with the mission of the sponsoring organization and makes an innovative and unique contribution to campus life. The Office of Campus Life must approve the proposed event before it can be implemented.

Event planning can be a fun, exciting, and rewarding experience, but requires precautions and multiple steps to ensure the priority of student safety. Using the policies and procedures outlined here, you will find many resources to help you succeed throughout the event planning process.

How can I register a student event?

Student events can be registered only after receiving a scheduling confirmation after submitting a request at www.rider.edu/25Live. After receiving the approval for the space, students can then register their event at broncnation.rider.edu on their organizations’ page.

How can I get a poster/flyer approved to be posted on campus?

All posters and flyers must be approved by the Office of Campus Life and feature a stamp of approval. Postings will only be approved for a two week period. Materials cannot be affixed to walls, doors, glass surfaces, in bathrooms or elevators. Postings in all campus buildings should be on designated bulletin boards. To obtain approval for a flyer, you can visit the Office of Campus Life on the First Floor of the Bart Luedeke Center in the Student Affairs Suite or email Victoria McLendon.

Please refer to the Campus Event Planning page for the full posting policy and related guidelines.

If your organization, group, or department, has a method of campus posting not covered in this policy, you must consult with the Assistant Vice President of Student Affairs and the Director of Auxiliary Operations to determine if the method is allowed at Rider University under institution policy and to gain all of the proper authorizations.

Posting Guidelines

• The Office of Campus Life must authorize the publicizing of various events by the use of posters, signs, electronic signage etc. To have your poster approved, you must contact [email protected] or 609-896-5327. Posters that are approved will be affixed with a stamp indicating such approval.
• Individuals and clubs/organizations wishing to post information on-campus must get approval from the Office of Campus Life. 
• To post in residence halls, you must have approval from the Residence Life Office.
• Posting in all campus buildings should be on designated bulletin boards only. Material cannot be affixed to walls, doors, or glass surfaces or in bathrooms or elevators.
• Posters and advertisements cannot be in violation of the Community Values Statement. 
• Advertisements referring to or promoting the use of alcoholic beverages, weapons, and drugs are prohibited.  
• Failure to adhere to these guidelines will result in removal of the unapproved postings by Auxiliary Services and the Office of Campus Life and sanctions through the Office of Community Standards.